One of the most powerful features of Omada is the ability to streamline your employee onboarding process with digital documents.
To ensure this works properly, your onboarding files must meet two requirements:
- They must be PDF documents
- The PDF must be fillable (form fields that employees can type into)
Many small businesses already have onboarding PDFs but discover they aren’t fillable—meaning employees can only print and hand-write information.
Luckily, it’s easy to convert existing files or create new fillable PDFs. Here’s how:
Option 1: Use a Free Online Service (DocFly)
If you don’t have professional PDF software, a tool like
DocFly
is a quick way to make your PDFs fillable.
- Upload your existing PDF to DocFly.
- Select Form Creator.
- Add text fields, checkboxes, and signature areas where needed.
- Save and download the updated PDF.
👉 Watch this helpful video tutorial to see the process in action.
Option 2: Use Adobe Acrobat (Best for Frequent Use)
If you already have an Adobe Acrobat subscription, you can create fillable PDFs directly.
- Open your PDF in Adobe Acrobat Pro.
- Go to the Tools menu and choose Prepare Form.
- Acrobat will auto-detect form fields, or you can manually add text boxes, checkboxes, dropdowns, and signatures.
- Save the file. Your document is now ready to use in Omada.
Option 3: Use Pre-Made Government Forms
Some forms are already available online in fillable PDF format, especially common HR documents. For example:
- W-4 (Employee Withholding Certificate)
- I-9 (Employment Eligibility Verification)
- State tax & compliance forms (check your state’s labor or tax agency website).
To use these:
- Download the official fillable version directly from the government website.
- Save the PDF to your computer.
- Upload it into Omada’s Onboarding Documents.
Design Tip: Make Fillable Fields Stand Out
For the best user experience, consider adjusting the look of your form fields before uploading:
- Background color: Light yellow (makes the field pop without being distracting).
- Border: Thin black outline (clearly indicates where to type).
This small change helps employees quickly recognize where they need to enter information, reducing confusion and speeding up onboarding.
Final Thoughts
By making your onboarding documents fillable, you save time, cut down on paperwork, and create a smoother employee experience.
Whether you use a free service like DocFly, Adobe Acrobat, or pre-made government forms, Omada will handle the rest—keeping your onboarding process simple and professional.
